IRS Form 2290 Instructions

Unlock the Secrets of Form 2290 with our Step-by-Step Instructions and Proven Tips

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How To Fill Form 2290 for 2023-2024: Line By Line Instruction

The Business Details

The first section of Form 2290 requires you to provide essential information about your business. This includes your business name, Employer Identification Number (EIN), and address. Make sure to accurately enter the details as requested.

second section of Form 2290 deals with amendments or filing a final return. This section offers several options:

  • Address Change: If your business address has changed, use this option to update the new address. Provide the necessary details to ensure accurate records.
  • VIN Correction: In the event of a Vehicle Identification Number (VIN) change for a previously filed Form 2290, select this option and provide the corrected VIN. It's crucial to ensure the accuracy of the VIN to maintain proper records.
  • Amended Return: Select this option if you must report additional tax liabilities due to increased taxable gross weight or if a previously suspended vehicle has exceeded mileage exemptions. Enter the relevant information to accurately reflect the changes.
  • Final Return: If you are no longer in business, are transitioning vehicles, or have other reasons to file a final return, select this option to report your final tax liability. Provide the necessary details to wrap up your tax obligations.

It's important to remember that if you are not making amendments or filing a final return, you can proceed to the next section of the form. Ensure the information you provide is accurate and reflective of your specific circumstances. Always double-check your entries before submitting the form to avoid any discrepancies.

Part 1: Evaluating the Tax

Line 1: First Use Month

The First Use Month refers to when you used your truck for taxable purposes. If the first use month is July, enter the code "202207" in the designated boxes on the right side of the form. For any other first-use month, simply enter the corresponding month code.

Line 2: Tax

Line 2 requires you to enter the total tax amount for the vehicles reported on page 2 of the form, specifically in column (4). Calculate the total tax based on the taxable weight of your vehicles and enter the accurate amount in this line.

Line 3: Additional Tax from an Increase in Taxable Gross Weight

Line 3 should be used only when the taxable gross weight of a vehicle increases, and as a result, it falls into a new weight category. If this applies to your vehicle, enter the additional tax amount resulting from the weight increase in this line.

Line 4: Total Tax

If you have entered any additional taxes on Line 3, add that amount to the total tax calculated on Line 2. Enter the sum of these amounts on Line 4, representing the total tax liability for your vehicles.

Line 5: Credits

Line 5 is to be used if you claim a credit for a vehicle that was sold, destroyed, or driven 5,000 miles or less (7,500 miles or less for an agricultural vehicle) during the previous tax year. Enter the credit amount you are eligible for on this line.

Line 6: Balance Due

If you claim any credits on Line 5, subtract that amount from the total tax calculated on Line 4. The result will be the balance due to the IRS. Enter this amount on Line 6, which represents the remaining tax amount you owe.

If you wish to pay the tax amount using the Electronic Federal Tax Payment System (EFTPS), select that payment option at this point.

Ensure the information provided is accurate and specific to your circumstances. Always double-check your entries to avoid any errors when filing the form.

Part 2: Statement to Support the Suspension

Line 7: Declaring a Suspended Vehicle (Category W)

Line 7 pertains to declaring a suspended vehicle, which falls under Category W. You need to select the appropriate option based on the vehicle's mileage

  • Check the corresponding option if the vehicle has been driven 5,000 miles or less in the tax year.
  • For agricultural vehicles, if the vehicle has been driven 7,500 miles or less in the tax year, check the relevant option.

A vehicle is suspended if its mileage does not exceed the specified thresholds. Suspended vehicles are exempt from Heavy Vehicle Use Tax (HVUT) but must be reported on Form 2290.

Line 8: Claiming Suspended Vehicles for Last Year

Line 8 requires you to check the box on Line 8a if you claim suspended vehicles for the previous tax year. If applicable, enter the Vehicle Identification Number (VIN) of the suspended vehicle on Line 8b.

Line 9: Sale or Transfer of Suspended Vehicle

If you have sold or transferred the suspended vehicle reported on Line 7, provide the VIN for that specific vehicle on Line 9. Additionally, enter the details of the recipient (to whom it was transferred) and the date of the transfer.

Ensure that the information provided is accurate and specific to your situation. Always review your entries for accuracy before submitting the form.

Third-Party Designee

Authorize someone to discuss your Form 2290 with the IRS by following these steps:

Check "Yes" to grant permission for a third party to discuss your Form 2290.

Provide the following information for the designated person:

  • Name: Full Name of the authorized third-party designee.
  • Phone Number: Contact number for the designee.
  • Personal Identification Number: Enter the IRS-assigned PIN, if applicable.

By designating a third party, you allow them to communicate and discuss your Form 2290 with the IRS. This is helpful when seeking assistance or representation from a tax professional or representative.

Signing Form 2290

Ensure a smooth filing process by following these steps to sign your Form 2290:

  • Review the form for accuracy.
  • Locate the designated signature section.
  • Sign the form using your legal signature.

Unsigned forms will be returned and not considered filed. Sign your Form 2290 before mailing it to the IRS.

Paid Preparer Use Only

If you have engaged a paid preparer to file your Form 2290 on your behalf, they are responsible for completing this section with the following details:

  • Name
  • PTIN (Preparer Tax Identification Number)
  • Firm Name (if applicable)
  • EIN (Employer Identification Number)
  • Date
  • Contact Number
  • Address

This section is for paid preparers only. Provide accurate details for effective communication with the IRS, if required.

Computing HVUT Taxes

The calculation of HVUT (Heavy Vehicle Use Tax) is based on the taxable gross weight category and the number of taxable vehicles. Here's how the tax computation works:

Taxable Gross Weight Category:

The taxable gross weight is categorized based on specific weight ranges, ranging from Category A (starting at 55,000 pounds) to Category V (75,000 pounds or more).

Tax Computation Columns:

The tax computation section on Page 2 of Form 2290 consists of four columns:

Reporting and Payment: Enter the total of all taxable vehicles and their corresponding taxes in the designated boxes. This total amount should also be reported on Line 2 of Form 2290.

After computing the taxes, you must pay the tax amount to the IRS using one of their accepted payment methods.

Ensure accurate calculations and reporting of the taxable vehicles and their associated taxes to comply with HVUT requirements.

Please note that the information provided is for general understanding and may vary based on specific circumstances. It is essential to consult the latest IRS guidelines and regulations for accurate tax computation and payment.

Schedule 1 (Form 2290) - Schedule of Heavy Highway Vehicles

Form 2290 includes two copies of Schedule 1. Complete both copies and file them with the IRS. Here's what you need to know:

  • Complete and File: Fill out all required information on both copies of Schedule 1. Submit them to the IRS.
  • IRS Reference: The IRS keeps one copy of Schedule 1 for their records and reference.
  • Stamped Schedule 1: The IRS will stamp one copy of Schedule 1 as proof of filing and payment. This is known as the "2290 Stamped Schedule 1."
  • Your Copy: The stamped Schedule 1 will be returned to you. Keep this copy for your records, as it serves as proof of payment and compliance.

Ensure both copies of Schedule 1 are completed accurately and filed with the IRS. Retain the stamped Schedule 1 as proof of payment.

Part I - Vehicles You Are Reporting

In Part I, provide the following details for the vehicles you are reporting:

  • VIN (Vehicle Identification Number): Enter the unique VIN for each vehicle you report. This number helps identify and track the specific vehicle.
  • Weight Category: Indicate the weight category for each vehicle. This category determines the applicable tax rate based on the taxable gross weight.

Ensure you accurately enter the VIN and weight category for each vehicle you are reporting in Part I of Schedule 1.

Part II: Summary

In Part II, provide a summary of the vehicles reported on Form 2290, including taxable and suspended vehicles, if applicable. Here's what you need to include

  • Total Number of Vehicles: Enter the total number of vehicles reported on Form 2290. This includes all vehicles, whether taxable or suspended.
  • Taxable Vehicles: If you have any taxable vehicles among those being reported, indicate the number of such vehicles.
  • Suspended Vehicles: If you have any suspended vehicles, which meet the mileage exemption criteria, report the number of these vehicles separately.

Form 2290-V Payment Voucher

If you choose to pay your HVUT taxes by check or money order, use the Form 2290-V payment voucher and Form 2290 when sending it to the IRS.

Form 2290-V requires the following information to be filled out:

  • Name: Enter your Name as it appears on your tax records.
  • EIN: Provide your Employer Identification Number (EIN).
  • Address: Fill in your complete mailing address.
  • First Used Month: Specify the month you first used your vehicle(s).
  • Amount: Indicate the total amount you are sending as payment along with this voucher.

When mailing your payment, include Form 2290, the payment voucher Form 2290-V, and the payment itself.

Mail it to the following address:

Internal Revenue Service

P.O. Box 932500

Louisville, KY 40293-2500

Ensure you accurately complete Form 2290-V and include it with your payment when submitting it to the IRS.