Here’s a simple guide to understanding the unique VIN codes per the VIN-to-year chart.
What Is A VIN?
VIN is the vehicle identification number.
It’s a unique combination of letters and numbers, each of which represents a unique aspect of the vehicle.
When put together in the unique assigned sequence, the VIN helps decode the origin of the vehicle, manufacturing details, model, make, engine number, and other information about the vehicle.
According to the IRS, every trucker, owner-operator, trucking business, and fleet owner is required to file a Form 2290, reporting certain vehicle information. This vehicle information report includes the vehicle identification number.
Understanding The Context: VIN
Vehicle identification numbers are assigned to vehicles to help authorities and filers identify their vehicles from other vehicles.
This is the original “code” assigned to a vehicle for the purpose of identification.
When you report heavy truck tax information on Form 2290, a vehicle identification number is required. It’s used to help the IRS understand that you’ve filed the 2290 return and paid the federal tax due on the vehicle.
In short, the VIN represents the vehicle in all regulatory reporting aspects.
The ‘X’ Factor In VIN: What Is The Letter ‘X’ In A VIN?
Each character in the VIN represents and identifies a different aspect of the vehicle.
The model year of a vehicle is represented by the 10th digit of the VIN.
And if the 10th digit of the VIN is ‘X’, it means that the vehicle model year is 1999 and 2029, respectively.
Use the following table to understand the VIN codes by year.
Vehicle Code & Years: A Simple VIN-To-Year Representation
Code
Years
A
1980, 2010
B
1981, 2011
C
1982, 2012
D
1983, 2013
E
1984, 2014
F
1985, 2015
G
1986, 2016
H
1987, 2017
J
1988, 2018
K
1989, 2019
L
1990, 2020
M
1991, 2021
N
1992, 2022
P
1993, 2023
R
1994, 2024
S
1995, 2025
T
1996, 2026
V
1997, 2027
W
1998, 2028
X
1999, 2029
Y
2000, 2030
1
2001, 2031
2
2002, 2032
3
2003, 2033
4
2004, 2034
5
2005, 2035
6
2006, 2036
7
2007, 2037
8
2008, 2038
9
2009, 2039
Use the codes above to decode the real information hidden behind the vehicle identification number.
Follow this guide to decode all characters of a VIN in just a few moments.
Reported an incorrect VIN? Quickly correct the incorrect VIN with VIN Correction 2290
Businesses report incorrect VINs all the time. It’s a common error that can be fixed easily by just filing a VIN Correction Form 2290.
Form 2290 is designed to help taxpayers like you file the HVUT return for a variety of purposes, including amending the vehicle weight, changing the business address, submitting the final return, and of course, correcting an incorrect VIN.
Select the ‘VIN Correction’ box on Form 2290 when you plan on filing 2290 for VIN Correction.
Validate the VIN and then enter the corrected VIN on the 2290 return.
Filing a 2290 VIN Correction form is relatively easy and it shouldn’t take more than a few minutes.
However, if you’ve reported incorrect VINs for your bulk trucks, then it’s possible that the correction process will take some time.
But you don’t have to worry about this when you eFile 2290 VIN Correction with EZ2290.
In fact, it’s a really simple process that can be completed in just 6 quick steps.
What is the taxable gross weight of a 2290 highway truck, and how do you calculate it?
Ever wondered how much a heavy highway truck weighs?
Do you know how much of that weight is actually taxable?
Certain highway vehicles are taxed according to their gross weight.
And it’s important to understand the factors that determine the vehicle’s taxable gross weight.
In this context, the taxable gross weight of a vehicle is determined by adding up the mass of all the components that make the vehicle functional and operable. This includes the weight of the vehicle itself and any attachments, such as flatbeds, trailers, etc.
In short, the taxable gross weight of a vehicle is the empty, unloaded weight of the vehicle.
The IRS classifies vehicles in accordance with their weight and “taxability”.
Obviously, not all vehicles weigh the same.
As the make and the model year change, so does the weight of the vehicle.
In addition to this, the vehicle’s weight also changes when the owner adds certain customizations.
So, let’s learn how to calculate the taxable gross weight of the commercial motor highway vehicles in this read, and see how taxable gross weight is treated across varying tax information reporting perspectives in the HVUT narrative.
What is the taxable gross weight of a highway truck?
HVUT vehicle categories and gross weight
How to calculate the gross weight of a highway truck?
How to report the taxable gross weight of your vehicle on Form 2290?
What is the taxable gross weight of a highway truck?
The taxable gross weight of a highway vehicle is the sum of its unloaded weight and the equipment attached to it.
This is the weight of the vehicle before any kind of goods or commodities are loaded.
This weight includes the weight of all the essential and secondary components of the vehicle that help the vehicle operate at its best on the highways.
The weight of the shipment or load weight shouldn’t be considered when calculating the gross weight of the vehicle.
According to the HVUT tax reporting regime, a vehicle is subject to HVUT if the gross weight of the vehicle is 55,000 pounds or more. It’s only subject to taxes after the mileage utility limit exceeds 5000 miles (for non-logging vehicles) or 7500 miles (for agricultural vehicles).
If the gross weight of the vehicle is 55,000 pounds or higher, then the vehicle information needs to be reported on HVUT 2290 form and the HVUT form needs to be filed with the IRS, (regardless of the mileage limit).
When the vehicle qualifies for HVUT reporting but isn’t taxed by the IRS, then such a vehicle is called a “tax-suspended” vehicle because it’s suspended from the HVUT tax imposition.
HVUT vehicle categories and gross weight
Heavy highway vehicles are taxed according to their taxable gross weight. This is established.
However, the IRS distinguishes various highway vehicles by categorizing alike vehicles per their weight.
There are a total of 22 vehicle categories that are subject to HVUT. ‘Category W’ vehicles are suspended from HVUT.
Each category (except category W) specifies the weight range of the vehicle and the tax rates as applicable according to this classification.
Take a look at the tax computation section of Form 2290 below.
How to report the gross weight of a highway truck?
As you can see, the taxable gross weight of the vehicle corresponds to the vehicle category (to the left) and the tax rates applicable to the vehicles (in the blue box).
Now, all you have to do is gather the total number of vehicles you own and enter the number of vehicles you own in each category.
Let’s assume that you own one category ‘D’ vehicle, two categories ‘G’ vehicles, and one category ‘S’ vehicle.
You will enter the number of vehicles you own in each category and multiply the number with the applicable tax rates as follows.
How to calculate the taxable gross weight of your vehicle on Form 2290?
In order to calculate and report the taxable gross weight of the vehicle, you will need to find the weight of the vehicle, which is usually printed on the vehicle compliance documentation provided by the seller, dealer, or manufacturer.
Remember that CAT scales are used to weigh the overall weight of the vehicle, including the loading weight. You will need to separate the loading weight to calculate the vehicle weight.
The weight of the commercial motor vehicles operating on highways is calculated per the FHWA standards.
If you’re reading about calculating the taxable gross weight of the vehicle, then you’re probably on your way to reporting the said weight on the 2290 form.
Be informed that Form 2290 is due this August 31, 2022. eFile your 2290 returns now to prevent being penalized by the IRS for late filing.
What is a logging vehicle, and how does it impact your HVUT taxes? Learn all about logging vehicles and the tax implications of logging vehicles in this quick guide.
It could be any mobile vehicle that weighs 55,000 pounds or more and utilizes the federal highways for transportation.
However, only a few vehicles are qualified for HVUT.
The weight of the vehicle and its utilization of federal highways is one of the qualifying factors for HVUT tax.
These factors differentiate “heavy” vehicles from “regular” vehicles.
Heavier vehicles tend to utilize the highways for transportation purposes and wear off the highways gradually.
As a result, the damaged roads need more funds for repair and maintenance.
The heavy vehicle owners are required to report the miles utilized on federal highways in a calendar year and pay the taxes accordingly.
A heavy vehicle must drive at least 5000 miles on the highways (non-agricultural trucks) and 7500 miles (agricultural trucks and vehicles) to be qualified for HVUT taxes.
Otherwise, the vehicles are suspended from HVUT.
So, if you own a truck, and it happens to weigh about 55,000 pounds or more, and the vehicle was used for 5000 miles or more, then the vehicle is subject to HVUT taxes, depending on the month in which the vehicle was first used.
Now that you have some context on 2290 reporting and its pre-qualifications, let’s try to understand what logging is and its implications on heavy highway vehicle usage tax (HVUT).
What Is Logging?
Logging is a terminology used in IRS HVUT filings to define vehicles that are exclusively used for transporting lumber and other forestry goods to and from harvest locations.
If your vehicle is exclusively used for transporting forestry goods, then the IRS will categorize your vehicle as a “logging vehicle”.
You will be taxed at different rates compared to regular heavy vehicles if your vehicles are reported as “logging vehicles” on 2290 forms.
Here’s how you can differentiate a logging vehicle from a regular one.
Logging Vehicle
Regular Vehicle
A logging vehicle exclusively transports goods or products harvested from a forest.
A regular vehicle is used for transporting a variety of goods and commodities.
It is exclusively used for transporting forestry products to and from different points within the forest.
A regular vehicle can be used for transporting a variety of products from and to any location within the U.S. (and sometimes even bordering states).
A logging vehicle is usually registered as a highway vehicle for the purpose of transporting harvested forest products under the state laws in which the work is conducted.
A regular vehicle is registered with the state DOT for commercial transportation purposes. The vehicle owner may need to buy special permits when transporting goods to international jurisdictions.
Vehicle Logging: Classification & Paperwork
A logging vehicle can be a lorry, a goods truck, a flatbed truck, or even a tractor with integrated loading units.
Contrary to popular belief, logging vehicles do not need to have any special licenses or number plates to identify the vehicle as a “logging vehicle”.
From the outside, you may not be able to tell the difference between a regular truck and a logging truck.
However, if prompted, the vehicle owner or the operator is required to produce the relevant paperwork and permits to the authorities to prove that the logging vehicle is specifically used for transporting forestry goods and products.
Reporting Logging Vehicles On Form 2290
When reporting with Form 2290, it is important to differentiate if your filings are for logging or non-logging vehicles.
The “Tax Computation” section of Form 2290 requires the filer or the preparer to specify whether the vehicle is a “logging vehicle”.
If you’re eFiling, you will be prompted to confirm whether you’re filing for logging vehicles. If you are reporting and filing Form 2290 HVUT for logging vehicles, then select “yes” in the dropdown menu.
A logging vehicle count must be separated from the regular highway vehicles for tax reporting purposes. This is especially crucial if you’re reporting for multiple vehicles at once.
It is essential to note that logging vehicles are taxed comparatively less. A regular vehicle that weighs 55,000 pounds is taxed at $100, but a logging vehicle that weighs the same is taxed at $75.
File 2290 Form For Logging Vehicles With EZ2290
If you’re looking for a simplified eFiling solution to report your logging vehicles and file a 2290 form, then EZ2290 is the ideal choice for you.
EZ2290 is an IRS-authorized eFile provider, trusted by 10,000+ truckers.
A simple guide to help you fill out HVUT Form 2290 online easily and quickly.
Here’s What You’ll Find In This Read
Understanding HVUT Form 2290
Before You Begin: Information You Need To Fill Out Form 2290
IRS Form 2290: Box-Wise Instructions
eFile HVUT Form 2290 Online Easily Using EZ2290
Understanding HVUT Form 2290
Heavy Highway Vehicle Usage Tax form or HVUT Form 2290 is an IRS tax information return.
Trucking companies, truck owners, owner-operators, and fleet companies prepare and file this federal excise form to report certain vehicle information and pay the HVUT due on the vehicles.
Vehicles weighing 55,000 pounds or more qualify for HVUT reporting.
Information pertaining to agricultural vehicles, non-agricultural vehicles, logging vehicles, non-logging vehicles, credit vehicles, and suspended vehicles, is typically reported on Form 2290.
The 2290 information reported on Form 2290 is used to assess HVUT tax on qualified vehicles.
Even if a vehicle has multiple owners, Form 2290 must be filed and the HVUT tax due on such a vehicle must be paid before the IRS 2290 due date.
Before You Begin: Information You Need To Complete Form 2290
Check if you have all the information needed to prepare and complete your 2290 HVUT filings.
Legal name of the business or DBA (Doing Business As) name
EIN (Employer Identification Number) or TIN (Taxpayer Identification Number)
Business address
Taxable gross weight of the vehicle
Vehicle categories
Vehicle identification number
Month of first use
Mileage use limit (miles utilized or exceeded or under-utilized by vehicles)
Logging status of the vehicle
Suspension status of the vehicle
Total number of vehicles
This information, coupled with tax computation, completes your 2290 reporting regime.
You can do this easily by importing your bulk vehicle data to EZ2290. (More on this later)
IRS Form 2290: Box-Wise Instructions
Business Details
Legal name: Enter the legal name of the business in the first field of Form 2290.
EIN: Enter the employer identification number (EIN) or taxpayer identification number (TIN) in the “EIN” box located at the top of Page 1. You also need to enter the EIN in Schedule 1. Both EINs must be the same. If you don’t have an EIN, you can also report its equivalent, social security number (SSN). However, this number must correlate with your DOT/DMV records.
Business address: Enter the operational/official address of your business in this space. Include the door number, street name, county name, and other details per the USPS address records.
Filing options: If you’re filing a 2290 return for the first time or for the current filing period, you don’t have to select anything.
However, if you’re amending previously filed reports, then you need to select “Amended Return”.
If you want to correct a vehicle identification number (VIN) that was previously reported, then you need to select the “VIN Correction” filing option.
You must only select “Final Return” as a filing option when you’re filing the 2290 return for the last time or if you have no taxable vehicles to report.
Page 2: Tax Computation
Note: The section following Business Details is ‘Part I’. However, we’ll be computing the tax in the ‘Tax Computation’ section for your understanding. Further, Part I mostly focuses on deriving the net tax amount after deductions (for which you’ll need to complete Tax Computation first).
Enter the number of vehicles you own in accordance with the logging status and tax period in Column 3.
If you own 3 logging vehicles and 6 non-logging vehicles, then enter this information in the relevant columns.
Non-logging vehicles go in the ‘Vehicles except logging*’ column or column 3(a).
Logging vehicles go in the ‘Logging vehicles*’ column or column 3(b).
If you have vehicles that are partially taxed over a period, then the amount of the tax must be reported in Column 2. Use columns 2(a) and 2(b) as necessary.
Column 4: Now, multiply Column 1 with Column 3. Here, you’re multiplying the number of vehicles with the associated tax rates (per the taxable gross weight of vehicles).
Enter the total number of vehicles (including logging and non-logging vehicles) in the ‘Totals’ row at the bottom of this section.
Calculate the Total by adding up all the values entered in each row of Column 4. This is the total tax.
This total amount must also be reported on Line 2 of Part 1.
Part I – Figuring the Tax
Line 1: Enter the date for the month of first use in this field. If you first started using the truck in, say, August 2022, then 202208 must be reported on Form 2290.
If you’re filing for a previous period, then you need to enter that month and year. You may need to pay a higher tax, depending on the additional proof or documentation you’re attaching with your filings.
If you’re filing for a used or newly purchased used vehicle (for which the tax for the current period has been paid by the seller), then the month following the month of purchase must be reported as the month of first use on Form 2290. In such a case, the seller should file a refund for the excess tax paid.
Line 2: The Total amount figured in Column 4 must be entered in this field.
Line 3: If the gross taxable weight of the vehicle has increased, thenthe additional tax paid must be reported in this field. This tax is added to the amount in Line 2.
Line 4: Add line 2 and line 3.You’re adding the tax you owe to the additional tax. This is your Total Tax.
Line 5: If you’ve claimed refund credits from the IRS for your HVUT vehicles, then the same refund credit must be reported here.
Line 6: Deduct the credit claims from your Total Tax, and you have the net tax or the tax you owe to the IRS.
Part II Statement In Support Of Suspension
This section is used for reporting tax suspension details of your vehicles.
If a vehicle has been suspended from HVUT tax, then the vehicle details, such as the vehicle identification number (VIN), mileage use limit, the period for which the vehicle remains suspended, and other details must be reported on Part II.
This is also where Third Party Designee’s details and consent must be provided.
If you’re a preparer, you need to furnish the necessary information in the “Paid Preparer Use” section.
Information such as the name of the preparer, signature, date, PTIN, Firm’s EIN, Firm’s name, and contact information must be furnished.
There is an additional consent form ‘Consent to Disclosure of Tax Information’ that must be signed and certified by the taxpayer after completing Form 2290 but before filing.
Schedule Of Heavy Highway Vehicles
This is probably the easiest part of your 2290 form completion process.
However, be careful.
This is also the step where most businesses fail to accurately report the vehicle identification numbers and depend on VIN Corrections to correct the incorrect VINs previously reported.
Details like the EIN, vehicle identification numbers, vehicle categories (as defined in ‘Tax Computation’ section), the month of first use, and business details are critical for this section.
Enter the 17-digit vehicle identification numbers in the boxes.
If you’re e-filing with a dynamic eFile provider like EZ2290, you can import your VINs and category information from your computer.
EZ2290 will dynamically populate the form with the appropriate data.
Report the total number of the reported vehicles and the tax-suspended vehicles in Line ‘a’ and Line ‘b’ respectively.
Line ‘b’ must be subtracted from Line ‘a’.
This gives us the total number of taxable vehicles.
eFile HVUT Form 2290 Online Easily Using EZ2290
2290 form completion is just one side of the coin.
Once you’re done completing the form, you’ll need a reliable and secure platform to e-file your 2290 returns.
Hundreds of thousands of trucking businesses are switching to electronic filing to avoid hefty paperwork, missed mailings, and inconsistencies in filings.
eFiling solutions from EZ2290 enable you to:
eFile your 2290 forms securely with a 256-bit advanced encryption standard
Keep a track of your IRS Form 2290 filings, previous HVUT filings, and other IRS communications in one place.
File VIN Corrections for free
Re-file rejected returns for free
Manage bulk 2290 filings in one place seamlessly
What’s even better is that you can have EZ2290 prepare your 2290 returns on your behalf with our Managed Services, saving you time and effort. Check it out
Nevertheless, they still need to be corrected because the IRS doesn’t keep a track of your VIN reports, and you may need to pay additional taxes if you’re reporting unknown or unverified VINs in your 2290 returns.
But how exactly does an incorrect VIN report happen?
And what do you need to do to fix or correct an incorrect VIN?
Let’s take a look.
Understanding An Incorrect VIN Report
A vehicle identification number or VIN is a unique combination of 17 digits comprising numbers and alphabets.
It’s assigned to a vehicle for identification purposes.
The vehicle owner or the trucking business that owns and operates the heavy highway vehicle needs to report the VIN on Form 2290.
When one or more characters of the VIN are reported incorrectly, the VIN report is termed to be incorrect.
You’ve got an incorrect VIN if you confuse one character for another, or if your preparer has entered a wrong character in Schedule 1.
The VINs must be reported accurately on both copies of Schedule 1, failure to do so results in incorrect VINs.
Form 2290 VIN Correction: How To Correct An Incorrect VIN?
The IRS requires you to file a Form 2290 VIN Correction if you’ve reported an incorrect VIN in your previous 2290 filings.
The 2290 VIN Correction form is not a new form as such, but it is a “variant” of IRS Form 2290, and it must be prepared and filed to fix an incorrect VIN.
It must be prepared and filed separately.
Just mark “VIN Correction” when you’re preparing the 2290 return to signify that the return is exclusively filed to report corrected VINs. The ‘VIN Correction’ option shouldn’t be selected for any other reason.
Enter the verified vehicle identification number (VIN) on both copies of Schedule 1.
If you’re correcting the VIN for tax-suspended vehicles, then correct the VIN in “Part II” of Form 2290.
You can easily prepare and file your Form 2290 VIN Correction online with EZ2290, an IRS-authorized eFile provider.
How To eFile Form 2290 VIN Correction With EZ2290?
EZ2290 allows you to file your Form 2290 VIN Correction for free.
If you’ve previously filed your 2290 returns with us, you can file the 2290 VIN Correction returns at no additional cost.
In order to file your 2290 returns with the corrected VINs, you will need to follow our 3-step process.
Use free VIN check tools online to verify the accuracy of your VINs. Report the corrected VINs on your 2290 VIN correction form. Do not forget to select “VIN Correction” as your filing option for the eFile request.
Step 3: eFile Form 2290 VIN Correction securely
Click on submit and your 2290 VIN Correction request will be submitted to the IRS. We will notify you once the request has been accepted by the IRS.
Why Are VIN Corrections Free With EZ2290?
Earlier in this read, when we said that human errors are inevitable, we meant it.
Incorrect VIN reports are basically just users missing to report or incorrectly reporting a character or two.
It’s a minor error, and to charge users for such miscellaneous errors didn’t seem fair to us.
Even though the 2290 VIN Correction requests do cost us money in different ways (electronic transmission costs, technical costs, compliance support staff’s efforts, etc.), we do not want to pass on that burden to our users.
It’s a token of gratitude from our end to users who chose EZ2290 for their HVUT compliance needs.
So, if you’re operating a perfectly functional, regular vehicle to transport goods all over the U.S., then this is the right time to prepare your 2290 forms and file your HVUT returns online.
And do it quickly because the 2290 due date for 2022 is just around the corner, and you might just miss it if you don’t get started now.
And while you’re at it, be sure to file your 2290 returns with an IRS-authorized eFile provider like EZ2290 that 10,000+ truckers like you trust.
It’s true.
Businesses like yours file 2290 returns with IRS-authorized eFile providers to avoid being scammed by fraudulent companies pretending to be “legit” eFile providers.
And when you eFile with EZ2290, you have all these amazing features and advantages that help your business save time and effort. (More on this later)
The following discussion will focus on 2290 form filing requirements, the due date for Form 2290, and of course, authorized eFiling options to eFile Form 2290 online.
So, let’s get started.
Topics Covered
IRS 2290 Form For 2022: A Quick Overview
Form 2290 Instructions 2022: Information You Need To File 2290 Form Online
IRS Form 2290 Due Date 2022: When Is 2290 Due In 2022?
How To eFile Form 2290 Online With EZ2290?
IRS 2290 Form For 2022: A Quick Overview
Form 2290 is an IRS return that exclusively deals with heavy highway vehicle usage tax information or HVUT.
Use Form 2290 to report vehicle information, such as vehicle weight, vehicle category, vehicle identification number (VIN), tax suspension details, mileage use limit, and other information.
Businesses need to file the HVUT Form 2290 and pay the 2290 tax due on or by the IRS deadline (as applicable from the month of first use).
The filing cycle begins in June and ends by the end of July of the successive year, making it a June-July filing cycle.
File Form 2290 before the IRS Form 2290 deadline to avoid late filing penalties and notices from the IRS.
Form 2290 Instructions 2022: Information You Need To File 2290 Form Online
You will need a variety of vehicle and business information in order to fill out the 2290 form per the IRS instructions.
Use the following checklist to make sure you have all the details you need to prepare and file your 2290 forms.
The legal name of the business or DBA (Doing Business As) name
EIN (Employer Identification Number) or TIN (Taxpayer Identification Number)
Business address
The taxable gross weight of the vehicle
Vehicle categories
Vehicle identification number
The month of first use
Mileage use limit (miles utilized or exceeded or under-utilized by vehicles)
Logging status of the vehicle
Suspension status of the vehicle
Total number of vehicles
IRS Form 2290 Due Date 2022: When Is 2290 Due In 2022?
Use the following 2290 due date chart 2022 to file your 2290 forms on or by the IRS deadline.
If The Vehicle Is First Used In This Month
File Form 2290 & Pay HVUT Tax By
July 2022
August 31, 2022
August 2022
September 30, 2022
September 2022
October 31, 2022
October 2022
November 30, 2022
November 2022
January 3, 2023
December 2022
January 31, 2023
January 2023
February 28, 2023
February 2023
March 31, 2023
March 2023
May 01, 2023
April 2023
May 31, 2023
May 2023
June 30, 2023
How To eFile Form 2290 Online With EZ2290
Did you know that 10,000+ trucking businesses like yours use and trust EZ2290 for its super quick, secure, and convenient e-filing experiences?
The best part is that you don’t need any technical expertise to get started with EZ2290. Our service offerings are designed to suit your unique filing requirements, no matter the size of your business.
You can always use our online guides to navigate your way through our tools should you need help.
Use EZ2290 anywhere around the world, track your filing requests from any device, and most importantly, manage all your IRS communications in one place.
Tired of doing everything by yourself? Switch to managed services today.
Here’s how the bulk upload feature from EZ2290 would make your life easy and why you should consider using it for your bulk 2290 form filings.
Businesses love convenience.
Honestly, who doesn’t?
You can tell how much someone loves convenience by looking at some of the apps and internet products they use.
If you’ve used EZ2290 to submit your 2290 returns to the IRS, then you’re already one of those sophisticated internet users who love all things great and convenient.
But convenience doesn’t just end at secure e-filings and 24×7 support.
There’s so much more to 2290 filings that trucking businesses like yours need.
For example, a convenient solution that enables you to import all your vehicle and business data in just a simple click.
These are the times that need quick thinking and smart working. No one has the time to wait and manually enter the data for hundreds and thousands of forms. It’s practically not viable.
EZ2290 is on a mission to make 2290 e-filing and HVUT compliance a no-nonsense ordeal for users by bringing together some of the easiest solutions in one place.
This includes making bulk filings easy for businesses.
Let’s discuss this in some detail.
What Is The EZ2290’s Bulk Upload Feature?
EZ2290’s bulk data upload enables a user to upload or import bulk vehicle data, business EIN/legal name information, and other 2290-related data in a single click.
With predefined Excel templates, you can easily import and format the imported data for appropriate comprehension.
If you’re a tax practitioner or a paid preparer or have multiple trucking companies to manage, EZ2290’s bulk data upload feature comes in handy.
Step 2: Log in to your account and go to your user dashboard
Step 3: Select ‘Bulk Upload’
Step 4: Select the file on your computer and the upload process will begin
Don’t worry. EZ2290 is encrypted with a 256-bit bank-grade advanced encryption standard. This means your data is only yours and no one will be able to access it (not even us).
The uploaded data can be formatted for comprehension with the predefined Excel templates on your data management dashboard.
This helps you populate the data on your 2290 forms appropriately. EZ2290 will even prompt you to enable the ‘auto-populate’ feature to complete the 2290 HVUT forms quickly.
How Is Bulk Upload/Import Useful For Your Trucking Business?
Import bulk data easily within seconds
You may have a few vehicles to report on a 2290 form, or you may have a bunch of businesses for which you need to file 2290 forms in the volumes of hundreds or even thousands.
No matter your filing requirements, you will be able to upload your bulk data easily within a few seconds, securely, without interruptions.
Import data for multiple EINs easily
If you’re someone who owns multiple trucking companies or files for multiple trucking businesses, EZ2290 has got you covered. You can upload the data for multiple business profiles separately with the bulk upload feature.
Remember that you will need to create separate business profiles before you start the upload process. After this, you can eFile 2290 forms for all the EINs at once seamlessly.
You will need to make the 2290 tax payments for each of the businesses separately to receive separate IRS-stamped Schedule 1 forms.
Meet deadlines faster
Bulk data uploads make way for a faster form completion process.
What this essentially means is that you’re uploading all the necessary data at once, creating multiple forms, and reviewing them.
The entire process of importing data, completing your 2290 returns, and reviewing the forms takes you a handful of minutes before you’re eFiling your HVUT returns with the IRS.
This would normally take hours or maybe even days if you were to manually enter the data and complete the forms.
What’s more? You’re able to meet your deadlines faster and prevent late filing penalties because you have a super smart compliance product by your side.
Get more work done in less time
When you’re utilizing the bulk upload feature, you can simultaneously make use of our bulk filings feature to optimize your 2290 filing process. eFile thousands of 2290 forms at once. eFile 2290 forms for multiple EINs at once.
You’re essentially optimizing your 2290 compliance ecosystem with an IRS-authorized compliance enabler that works to help you.
eFile without interruptions
EZ2290 not only brings you bulk filings and bulk upload functionalities. You can also leverage a variety of other useful features that help you eFile your 2290 returns with the IRS seamlessly.
We directly transmit your electronic filing requests to the IRS and help you receive the stamped Schedule 1 almost instantly.
What’s even better is that you can easily address your rejected returns and incorrect VIN reports at no additional cost.
Ditch hours and even days of paperwork, and switch to the smarter approach to HVUT compliance with EZ2290. Prepare and eFile your 2290 forms without any obstacles.
Here’s a simple guide to help you understand the HVUT agricultural vehicles and report them on Form 2290 appropriately.
Quick Topics
What is an agricultural vehicle?
How does the IRS define an agricultural vehicle?
How is an agricultural vehicle different from regular commercial highway motor vehicles?
How to report agricultural vehicles on HVUT Form 2290?
eFile HVUT Form 2290 with EZ2290 & report agricultural vehicles
What is an agricultural vehicle?
An agricultural vehicle is just another vehicle that instead of transporting products and processed commodities, it transports raw, natural materials. Things like wood, cocoa beans, coffee beans, fruits, vegetables, pulses, herbs, seeds, and other agricultural commodities are transported with agricultural vehicles.
In the HVUT tax reporting practice, agricultural vehicles are taxed slightly less when compared to regular commercial motor vehicles (CMV). Agricultural vehicles are termed “logging” vehicles because, in this context, logging vehicles are primarily used for transporting forestry goods and commodities.
2290 HVUT Agricultural Vehicles qualify for HVUT tax filings if the vehicle’s taxable gross weight is 55,000 pounds or more. This taxable gross weight metric is the same for all highway vehicles.
How does the IRS define an agricultural vehicle?
The definition is loosely stated and talks about “carriers” with tractor equipment (meaning a trailer), but it also includes self-propelled tractors and motor trucks that are designed for hauling farm equipment on a flatbed.
The IRS does not specifically define agricultural vehicles. However, in the IRS’ view, a highway agricultural vehicle is generally defined as a truck or truck semi-trailer having two or three wheels, that is used to transport agricultural products to market or warehouses.
For an agricultural vehicle to be qualified for HVUT reporting, it has to meet two requirements:
The vehicle must weigh at least 55,000 pounds. This is the ‘unloaded’ weight of the vehicle with all the equipment and components which are necessary for regular operations.
The vehicle must be used for agricultural product/material transportation only.
How is an agricultural vehicle different from regular commercial highway motor vehicles?
Agricultural Vehicle
Commercial Highway Motor Vehicle
Agricultural vehicles are only used for transporting forestry goods, agricultural commodities, and raw materials.
Commercial vehicles are used for transporting all kinds of commercial goods and products.
The minimum tax rate for a qualified HVUT commercial vehicle is $100.
Agricultural vehicles are reported in the “logging” columns of Form 2290.
Regular vehicles are reported in the “vehicles except for logging” columns of Form 2290.
Agricultural vehicles have a mileage use limit of 7500 miles.
Non-logging vehicles have a mileage use limit of 5000 miles.
How to report agricultural vehicles on HVUT Form 2290?
The information reported on the 2290 form will assist the IRS in determining the tax due on a vehicle and impose the HVUT tax on the vehicle owner(s) appropriately.
Select the weight range of your agricultural vehicles in the ‘tax computation’ section of Form 2290.
Enter the number of vehicles you own in the appropriate “logging vehicles” columns.
Report the vehicle identification number and the month of first use in Form 2290 Schedule 1
Enter the tax suspension details of your agricultural vehicles (other than the ones reported on the ‘tax computation’ section of Form 2290 and Schedule 1).
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Understand the significance of EIN in your Form 2290 filings.
The Employer Identification Number or EIN is a taxpayer identification number (TIN) assigned to self-employed individuals and businesses.
It’s common knowledge that TINs (or EINs in this context) are assigned to businesses by either the Social Security Administration (SSA) or the Internal Revenue Service (IRS).
When businesses have a designated EIN, it basically represents their “identity”. Hence, the self-explanatory term “employer identification number”. This number or code is assigned to businesses or employers for the sole purpose of identification.
EINs are used for a variety of purposes. For example, when you file your tax returns or pay your taxes, EINs are used to identify and track the history of filings.
Similarly, EINs are also used to check the legal standing status of the business per the official records of the IRS.
For example, when you apply for a business loan or sign an agreement with a new investor, furnishing your EIN along with your company’s identification details is mandatory.
If you’re a trucking company owner or an owner-operator, you will need to furnish the EIN and legal name of the business in IRS Form 2290.
This will ensure that your 2290 tax filings correlate with the taxpayer identification number, and helps the IRS tax a specific business appropriately.
Without a TIN or an EIN, your 2290 filings (or any tax filings for that matter) will be rejected by the IRS.
The following discussion will primarily focus on EIN and its significance in 2290 filings.
EIN In Form 2290 Reporting
The Employer Identification Number or EIN is a nine-digit number assigned to business entities by the IRS. Your good practices should include reporting a valid TIN or EIN on Form 2290 to stay compliant with the IRS.
Just like any other IRS return, the 2290 form also requires the filer to report the EIN on Form 2290. Without which, the 2290 return stands invalid and will be rejected by the IRS.
If you’re a preparer, then you probably file IRS 2290 Form for multiple businesses. It’s ideal to rely on Real-Time IRS TIN Matching to prevent reporting incorrect TINs or EINs on your clients’ 2290 forms.
Advantages Of Reporting EIN On Form 2290 Accurately
Helps prevent file rejections.
Helps prevent TIN discrepancy penalties from the IRS.
Helps prevent B Notice assessments.
Helps the IRS tax your business appropriately.
Helps identify taxable businesses (if you own multiple businesses).
Helps track your filing history easily.
Helps correct previously misreported returns.
Helps with managing and tracking refund claims (if any).
Employer Identification Number is to be reported on Form 2290 and Schedule 1.
The vehicle information you report on your 2290 tax return, such as the vehicle identification number, month of first use, mileage use limit, tax suspension details, and other information is linked and identified with the employer identification number reported on Form 2290.
If you have paid HVUT tax on your heavy vehicles, then you’re bound to pay a certain amount of tax. Upon stamping and issuing the Schedule 1 (proof of payment), your tax payment is confirmed by the IRS.
The EIN is reported on both copies of Schedule 1 by the preparer or the filer to confirm and approve the “proof” of payment.
How To Correct A Wrong EIN Entered In Form 2290?
Note that the EIN once assigned to a business entity does not change or renew.
If the entity has been legally dissolved or if the ownership changes, a fresh EIN will be assigned to the entity.
A new EIN issued by the IRS takes about 2 weeks to be added to the IRS database. In the meantime, if you try to report and file your returns with the freshly issued EIN, your returns could be rejected citing “invalid” EIN or “unknown EIN records”.
If the EIN remains unchanged but the name of the business entity changes, then such a name change should be reported by filing a fresh 2290 form.
If you’ve reported an incorrect EIN on Form 2290 or Schedule 1, then you must correct such a report at the earliest by filing a new Form 2290 and attaching an explanation for the fresh filing, specifying “EIN Correction”.
You may even need to pay the tax amount again. However, you can request a refund for the same by filing Form 8849 and attaching the necessary proof to back up your claims.
How EZ2290 Helps
Reporting your EIN accurately is extremely important because it helps you avoid trouble with the IRS.
Similarly, it is essential to file your 2290 tax returns with an IRS-authorized eFile provider like EZ2290.
This helps you avoid fraudulent schemes designed to steal your business information.
Paying 2290 taxes online? Here’s how EFTPS can help speed up the process. Learn all about EFTPS with EZ2290.
Table of Contents
What Is EFTPS?
Origin Of EFTPS
What Kind Of Payments Can You Make With EFTPS?
Can You Pay Excise Tax HVUT 2290 With EFTPS?
How To Pay HVUT 2290 Tax With EFTPS?
Does EZ2290 Support EFTPS Payment Method?
eFile HVUT Form 2290 & Pay HVUT Online With EFTPS
What Is EFTPS?
EFTPS or Electronic Federal Tax Payment System is a federal tax payment system provided by the IRS. The payments system is administered by the Department of Treasury and is offered to all taxpayers for free.
Businesses and individuals alike can make secure and seamless tax payments online with this electronic payments system without any limits on single-transaction tax payments.
Origin Of EFTPS
EFTPS was established in 1995 to enable faster tax payment experiences for taxpayers across the U.S.
Businesses, individuals, organizations, trusts, and other kinds of organizations can easily make a variety of tax payments through the EFTPS payment system.
Prior to this, taxpayers were used to filing and paying their taxes by mail. To prevent missed tax payments and to make it easier for taxpayers to track payments, the IRS decided to modernize the tax payments system by introducing EFTPS.
Thanks to the pandemic, EFTPS has been extremely useful for taxpayers across the country, with many making their tax payments online from the comfort of their homes and offices.
This electronic payment system further enabled taxpayers to schedule their tax payments 365 days in advance, helping taxpayers to plan their taxes and pay them on time.
What Kind Of Payments Can You Make With EFTPS?
EFTPS enables taxpayers to pay a variety of federal taxes as follows.
Corporate taxes
Self-employment taxes
Estimated taxes
Payroll taxes
Excise taxes, such as 2290 tax on heavy highway vehicle
So, if you’re wondering how to pay your HVUT 2290 tax online instantly, then EFTPS is your go-to payment method.
It’s a super quick and convenient approach to planning and paying your HVUT tax online in just a few moments.
How To Pay HVUT 2290 Tax With EFTPS?
In order to access the federal tax payment system, EFTPS, you will need to register with the EFTPS portal.
However, note that the IRS takes about 5-10 business days to process your request and mail the credentials to you.
You will need the following information to enroll with the federal tax payment system, EFTPS.
EIN or TIN
Business name/legal name and address
Contact information
Bank account number
Routing number
Enroll With EFTPS In Just 3 Quick Steps
1. Sign up with EFTPS
This is where you will need the aforementioned information. Provide your business details and enroll your business with EFTPS. Make sure that you provide accurate contact information so that the IRS can send their communications to you directly.
2. Set up your EFTPS account and password
You will receive the Personal Identification Number (PIN) via mail after you complete the first step. Use the PIN or a TIN/EIN to set up your account and password. At this point, you will need to set a new password for your account.
Remember that this step is a one-time process. The IRS does not send you “reminders” or “urgent” emails to reset your EFTPS account password. Beware of scam emails.
3. Pay or schedule your 2290 tax online
The best part about using EFTPS is that it enables you to pay an unlimited amount of tax in a single transaction. What’s even better is that it enables you to schedule your 2290 tax payments 365 days in advance.
This way you never miss a deadline and prevent late tax payment penalties from the IRS.
Follow this guide from the IRS to use EFTPS and make quick payments.
eFile HVUT Form 2290 & Pay HVUT Online With EZ2290
EZ2290 supports a variety of payment options:
Credit/Debit Card
EFW or Direct Debit
EFTPS
Mail-In Checks
ACH- Direct Bank Account Draft
Join a community of 10,000+ trucking companies who eFile 2290 HVUT forms with EZ2290 and pay their HVUT taxes online using EFTPS.
So, go ahead and eFile that 2290 return confidently.
